WELCOME SPEAKERS & PRESENTERS!
We’re so excited you’ll be presenting at IBNS’s first HYBRID event, including a fully virtual conference and an onsite version from Puerto Vallarta, Mexico.
Get started by watching some tips for presenting in the video to the left. Have questions? Use the "Schedule Help" nav item to sign up for a Q&A session.
You may choose to pre-record your session, or you may speak live at the hybrid event. This is your choice as a selected speaker.
Ready to pre-record your session? Read through the tips and get started OR schedule an 'Assisted Recording' session!
Here’s what you can expect:
1) Speaker Web page – you’re here! We explain the process and details below, so you have it all at your fingertips when you want to review it, throughout the set-up process. Below, we’ve provided important ways to prepare, well in advance, so you’re confident and ready for your session:
A. Planning for Yourself
B. Preparing Your Presentation
C. Preparing the Room/Environment
D. Preparing the Technology
E. During the Session
2) Poster Presenters – Please read through the section on uploading your poster and signing up for an informational webinar on how you’ll present. Even though the meeting is hybrid from Puerto Vallarta and online, ALL POSTERS WILL BE PRESENTED VIRTUALLY. If you are traveling to Puerto Vallarta, you can also present your poster at an in-person session on site at the resort.
There is also a poster template you can use for your convenience. You will receive a UNIQUE personalized link from Whova for you to upload your Poster files. If you do not receive this via email by May 7th, please let us know.
3) Speaker Kits and Tools – This is the technical information to be sure you have all technical tools necessary for the event. We’ll want to be sure we know the system you have so that we can best prepare you for your session.
4) Personal Assistance and Session Recording – You may choose to pre-record your session, or you may speak live at the hybrid event. This is your choice as a selected speaker.
Our producer, Samantha Segal, is available to answer your questions regarding recording and technical equipment. You can make an appointment to speak with her on the “Schedule Help” page. RECORDED SPEAKER SESSION VIDEOS ARE DUE TO THE EVENT TEAM BY MAY 21ST
Planning for Yourself
Here are our suggestions for taking care of yourself before your session.
Make sure that your presentation slides are easily readable. Attendees will be viewing your presentation on live stream and screen size is limited.
If you’re following a script or have a presentation, you might want to print it out, just in case you need to refer to it, and make sure it is level to the camera. Otherwise, your eyes will be constantly darting off camera, which can seem unnatural and distracting to your viewers in the event.
Preparing the room/environment
During the session
If you’re on a panel or with other speakers, mute your mic while another speaker is talking to reduce background noise and possible distractions. If there is some overlap in audio, take a pause and allow whoever is talking to finish their point.
Remember to smile, even if something goes wrong, as it gives a great impression no matter what happens!
Most importantly, relax and have fun with your presentation! Even online, your audience feels what you feel and is eager to hear what you have to say. Enjoy your moment!
Have questions about your session recording, equipment or speaking?
Fill in the form below